Grant management and statutory compliance · South Africa
Nobody gets deregistered for not caring. They get deregistered for missing a date.
Every DSD, CIPC and SARS date computed from your year-end, with the section of the Act it comes from.
11 statutory obligations. See the full register ↓
- The whole register, 2 seats
- About 3 minutes
- africa-south1
- None
Build your statutory register
Pick your year-end. Every date prints, with its section.
Computed live in your browser, from 30 rules
11 obligations for an NPC with a February year-end and section 18A approval.
| Obligation | Body | Due |
|---|---|---|
| Financial statements drawn up (feeds the DSD annual report) NPO Act 71 of 1997, s17(1) | DSD | 28 Aug 2026 |
| Annual financial statements prepared (Companies Act) Companies Act 71 of 2008, s30(1) read with Regulation 30 | CIPC | 28 Aug 2026 |
| Section 18A(2B) audit certificate Income Tax Act 58 of 1962, s18A(2B) | SARS | 28 Aug 2026 |
| Accounting officer report obtained NPO Act 71 of 1997, s17(2) | DSD | 28 Oct 2026 |
| SARS IT3(d) interim submission Tax Administration Act third-party data; SARS IT3(d) BRS | SARS | 31 Oct 2026 |
| DSD annual report (narrative + AFS + accounting officer report) NPO Act 71 of 1997, s18(1)(a) read with s17 | DSD | 28 Nov 2026 |
| SARS IT12EI annual income tax return Income Tax Act 58 of 1962, s30; Tax Administration Act s25 | SARS | 28 Feb 2027 |
| SARS IT3(d) annual submission Tax Administration Act third-party data; SARS IT3(d) BRS | SARS | 31 May 2027 |
| CIPC annual return (with BO, compliance checklist and AFS/FAS) Companies Act 71 of 2008, s33 read with Companies Regulation 30 | CIPC | 28 Jun 2027 |
| CIPC beneficial ownership declaration Companies Act 71 of 2008 as amended (2023 BO regime); CIPC filing practice | CIPC | 28 Jun 2027 |
| PAIA annual report to the Information Regulator PAIA 2 of 2000, s83(4) | Regulator | 30 Jun 2027 |
Where a statutory date falls on a weekend or a public holiday, the register also prints the last working day you can act on it. The date in the Act does not move; the day you have to be finished does. Employer, VAT, B-BBEE and bank-letter obligations print once you enter those details in the app. Read the rule set.
Everything that is late, everything that is close, and what the money does next.
scripts/capture-shots.mjs.
The register DSD keeps
15625
non-profit organisations deregistered by the Department of Social Development as at June 2025.
52%
of the register not compliant with the reporting duties in sections 18 and 19 of the NPO Act.
Very few of those organisations stopped caring. Almost all of them lost a date while doing the actual work.
The path is short. A missed report, a one-month notice under section 20, then cancellation under section 21.
A funder's bank letter goes stale at 90 days. A CIPC return has a window counted in business days from an anniversary nobody remembers. A section 18A receipt is worthless if one field is missing. None of it is hard. All of it is dates.
A Tuesday, after
One morning to set up. Then the register does the remembering.
From the week of a working grant manager: three funders with three reporting formats, a board meeting on Thursday, an NLC application closing, and a bank letter that quietly went stale.
- 07:58
The dashboard opens on what needs you: the EU narrative report is due Friday, and the Baobab Holdings grant ends in 62 days. You knew both before the coffee cooled.
- 09:30
The NLC application wants your constitution, two years of financials and a bank letter. The vault shows the letter is 94 days old, so you request a fresh one today instead of finding out at submission.
- 11:00
A funder asks for your organisational history in under 300 words. The answer library has it at 287, last polished in March. Paste, adjust one sentence, move on.
- 15:45
Thursday's board pack: funding position, compliance status with citations, the top risks and the renewal radar, printed to PDF while the kettle boils.
Each obligation, and what Claripick does about it.
DSD annual report
Computed from your financial year-end: statements by month six, the accounting officer report two months after, the filing at month nine. Each date runs a reminder ladder of 30, 14, 7 and 1 days, with a nudge two days after.
NPO Act 71 of 1997, s17 and s18CIPC annual return
Counted as 30 business days from your incorporation anniversary, with Saturdays, Sundays and South African public holidays excluded, the way the Companies Act defines a business day. The beneficial ownership declaration is listed first, because since 1 July 2024 the return will not file without it.
Companies Act 71 of 2008, s33; Reg 30Section 18A receipts and IT3(d)
Receipts numbered in sequence with every field in Notice 6762 for donations from 1 March 2026. The IT3(d) file exports for 31 May and 31 October, nil returns included.
Income Tax Act 58 of 1962, s18A; Notice 6762Bank confirmation letter
Aged from its issue date. At 90 days it is flagged, before a funder bounces the application it was attached to. The age limit is yours to set.
Funder practice, 90 days defaultB-BBEE affidavit and TCS PIN
Both are valid for 12 months from issue. Record the issue date once and the renewal becomes a deadline on the same ladder as everything else.
B-BBEE Codes; SARS TCSPAIA and the Information Officer
The section 51 manual, the annual report to the Information Regulator between 1 April and 30 June with no extensions, and the Information Officer registration the portal will not accept the report without.
PAIA 2 of 2000, s51 and s83(4); POPIA 4 of 2013Funder reports and tranches
A per-funder report builder that pulls live figures. Tranche schedules that mirror how the NLC, the NDA and corporate CSI programmes pay: in instalments, against milestones. Restricted funds stay visibly restricted.
NLC, NDA, corporate CSIThe 300-word question
Your organisational history, mission and governance answers live in a library with word counts. When a form asks for 300 words, the version you already polished is there at 287.
Answer libraryBoard pack, risk register, resolutions
The board pack assembles from live data and prints to PDF. The risk register is scored by likelihood and impact. The resolutions log is append-only, so a decision cannot be edited after the meeting.
GovernanceMoney, in Rand
Budgets against actuals per grant, formatted the way a South African reads them: R 2 260 000,00. A warning when one funder passes 40% of secured income.
FinanceFor funds that give grants
Publish a call, screen applications against eligibility rules, score them with conflict-of-interest declarations, brief the board, pay in tranches with two-person sign-off and validate field evidence before the next payment. Applicants never pay.
Grantmaker SuiteAgainst what you already have
Most organisations are not comparing grant platforms. They are deciding whether to keep the spreadsheet.
So here is the comparison with the spreadsheet, with Airtable or Notion, and with an international tool such as Instrumentl, including the row where we are the weaker option.
| What it does | A spreadsheet | Airtable or Notion | An international tool | Claripick |
|---|---|---|---|---|
| Computes your DSD date from your year-end, s18 cited | – Only if you type the formula | – Only if you build it | – | ✓ |
| Counts the CIPC window in SA business days | – | – | – | ✓ |
| Ages a bank letter and flags it at 90 days | – | If you add a formula | – | ✓ |
| Validates section 18A receipt fields (Notice 6762) | – | – | – | ✓ |
| Exports the SARS IT3(d) file | – | – | – | ✓ |
| Reminds you without someone opening it | – | With automations | ✓ | ✓ |
| A searchable database of funders | – | – | ✓ Yes, US funders | – Not yet |
| Your data stored in Johannesburg | Wherever the file is | – US or EU | – US | ✓ africa-south1 |
| Priced in Rand | ✓ Free | – Dollars, per user | – Dollars | ✓ From R 0 |
Descriptions of other products are based on what those products publish about themselves. If we have described yours wrongly, write to hello@claripick.com and we will correct it.
Where your data lives
Google Cloud, Johannesburg.
Residency is not a badge on a page. It is the region a database is created in, and it cannot be changed afterwards without moving the data. Ours is in Johannesburg, and this is what that means in practice.
Read the trust page- Region
- africa-south1. Database, documents and audit trail.
- The one exception
- Sign-in runs on Google's global identity service and holds your email address only. The section 72 disclosure for it is made in our privacy notice.
- Access
- Scoped per organisation and per role. Paying money out needs two people.
- Audit
- Every sensitive change lands in an append-only trail your board can read.
- Not yet built
- Two-factor authentication, among others. The trust page lists the controls we have and the ones we do not.
Start
Three minutes to your first deadline.
Enter your year-end and registration numbers. Every deadline you owe lands on the calendar with its citation attached and the reminder ladder running.