Grant management, made in South Africa
The admin system behind well-run missions.
Claripick Grants keeps a working NPO fundable: every funder deadline on a reminder ladder, every statutory filing tracked with its legal citation, every document fresh, and a board pack that writes itself.
Your DSD annual report is due nine months after your financial year-end. If you had to check that date just now, this was built for you.
Free for up to 3 grants. No card needed.
200 000
NPOs at risk of deregistration
That is roughly how many South African organisations currently face deregistration for missed annual reports to the Department of Social Development. Very few of them stopped caring. Almost all of them lost track of a date while doing the actual work. A tracking problem deserves a tracking solution.
One morning to set up
What Tuesday looks like after you switch.
Written from the week of a working grant manager: three funders with three different reporting formats, a board meeting on Thursday, an NLC application closing, and a bank letter that quietly expired.
The dashboard opens on "Needs your attention": the EU narrative report is due Friday, and the Baobab Holdings grant ends in two months. You knew both before your coffee cooled.
The NLC application needs your constitution, two years of financials and a bank letter. The vault shows the letter is 94 days old, so you request a fresh one today instead of discovering it at submission.
A funder asks for your organisational history in under 300 words. The answer library has it at 287, last polished in March. Paste, adjust one sentence, move on.
Thursday's board pack: one click. Funding position, compliance status with citations, the top risks and the renewal radar, printed to PDF while the kettle boils.
Capabilities
Nine things it does properly.
The compliance engine
Capture your NPO number, CIPC date and PBO status once. The system generates your DSD annual report deadline (year-end plus nine months, per sections 18 and 19 of the NPO Act), your CIPC filing window, SARS IT3(d) dates, and your B-BBEE and tax clearance renewals. Each deadline shows the law it comes from.
Reminders with teeth
Every deadline runs a ladder: 30 days out, then 14, 7 and 1. Monday mornings, the whole team gets one digest of the fortnight ahead. Nothing depends on someone remembering to check a spreadsheet.
A vault that knows about freshness
Bank letters older than three months get flagged before a funder bounces your application. Certified copies, B-BBEE affidavits and tax clearance PINs carry their dates, and expiries become deadlines automatically.
Write it once, brilliantly
Your mission statement, organisational history and governance answers live in a library with word counts, because funders cap words. Every new application starts from your best writing, not a blank page.
Governance your board can stand on
A live risk register scored by likelihood and impact. A policy register whose review dates never slip past quietly. A resolutions log that cannot be edited after the fact. And the board pack assembles itself from live data, in one click.
Money, tracked the way funders ask
Budgets against actuals per grant, in Rand. Restricted funds stay visibly restricted. Tranche schedules mirror how the NLC, the NDA and corporate CSI programmes actually pay: in instalments, against milestones.
For funds that give grants
Publish a call, take in thousands of applications, screen them automatically against eligibility rules, score them with conflict-of-interest declarations, brief the board, pay in tranches with two-person sign-off, and validate field evidence before the next payment moves.
Numbers your CEO actually uses
Win rate across decided applications. A renewal radar for grants ending inside 90 days. A warning when one funder grows past 40% of secured income. The answer to "what needs me today" is the first thing on screen.
Built for South African reality
Works offline through load shedding and syncs when power returns. Priced and billed in Rand. Hosted in Google Cloud’s Johannesburg region, so POPIA cross-border transfer rules never come into play.
For the people who fund you
Funders notice organisations that run like this.
Reports that arrive on time, in the format asked for. Section 18A receipts issued correctly, with every field the Gazette requires. Restricted funds accounted for to the cent, and a tamper-proof audit trail behind every number. When a due diligence team looks at your organisation, this is the difference between a follow-up meeting and a polite decline.
What a funder sees
Where your data lives
Johannesburg. Full stop.
Your workspace runs in Google Cloud's Johannesburg region: the database, the documents, the lot. Because it never crosses a border, the cross-border transfer rules in section 72 of POPIA never come into play. Access is controlled per organisation and per role, every sensitive change lands in an audit trail your board can inspect, and payments need two people to sign off. Our privacy notice is written in plain language, short enough to actually read.
Three minutes to your first deadline.
Sign up, enter your year-end and registration numbers, and watch your statutory calendar assemble itself, citations included.